Project Accountant POST NUMBER: 475081
About the Role
- A growing organization is seeking a Project Accountant to support project-level accounting, billing, and financial compliance. This role is responsible for monitoring project progress, preparing invoices, tracking receivables, and ensuring accurate documentation throughout the life cycle of active projects.
- The Project Accountant works closely with project managers, subcontractors, customers, and internal accounting teams to ensure timely billing, collections, and financial accuracy. This role is well-suited for someone detail-oriented who enjoys coordinating across teams and maintaining ownership of project files from setup through closeout.
- Prepare monthly customer invoice packages for all billable projects, including required supporting documentation
- Ensure billings, sales tax reports, lien waivers, releases of claims, and other required project documentation are accurate and submitted on time
- Understand and follow compliance requirements for assigned projects
- Issue large purchase orders by entering data into the accounting system and routing for execution
- Prepare and issue subcontract agreements, routing contracts for proper execution
- Audit subcontractor billings against contract terms and research discrepancies
- Enter subcontractor invoices for processing and approval and follow up on missing or incomplete documentation
- Prepare and track general contractor change orders, ensuring proper documentation, coding, submission, and record retention
- Serve as a point of contact for employees, vendors, and customers regarding billing, subcontracts, and change orders
- Build and maintain working relationships with project accountants and project managers
- Track outstanding receivables and perform collection outreach as needed
- Coordinate with cash receipts team members to resolve application variances
- Maintain organized billing files for all projects, including invoices, waivers, and related backup
- Provide administrative support such as preparing correspondence, reports, and forms
- Support special projects as assigned
- Provide periodic coverage for administrative or front-desk duties as needed
- Promote teamwork and collaborate effectively with coworkers
- Bachelor’s degree from an accredited four-year institution or equivalent combination of education and experience
- One to two years of accounting or project-related experience preferred
- Strong understanding of basic accounting and billing processes
- Ability to analyze data, research discrepancies, and resolve issues independently
- Strong written and verbal communication skills
- Proficiency with accounting systems and Microsoft Excel and Word
- Ability to manage multiple priorities and meet deadlines
- Strong analytical and problem-solving skills
- High attention to detail and accuracy
- Customer-service mindset with internal and external stakeholders
- Ability to adapt to changing priorities and project requirements
- Strong organizational and time-management skills
- Professionalism, reliability, and integrity
- Ability to work effectively both independently and in a team environment
- Office-based role
- Regular interaction with internal departments and external partners
- Occasional lifting of up to 25 pounds
- Standard business hours with flexibility as needed
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.