Head of Finance and Operations POST NUMBER: 294449
Head of Finance and Operations
Job Description
Location:
Austin, TX or Remote (U.S.) with regular travel to Austin, TX
About BANNER VC:
BANNER VC is a rapidly scaling venture capital firm focused on investing in America’s critical industries. The firm has scaled from zero to $500M AUM in year one. Existing portfolio companies include TerraFirma, Mesh Optical, SpaceX, xAI, and Impulse Space.
About the role
As Head of Finance & Operations, you'll be the operational and financial engine of the firm. This is a builder's dream role:
- You'll operate and help extend the existing AI-automated back office systems, tools, vendors, and internal processes.
- You'll design, maintain and implement the systems, processes, and controls that let the investment team focus on investing.
- You'll wear many hats across fund finance, firm operations, compliance, and people — reporting directly to the partners and acting as a key member of the leadership team.
This is a fully remote position with regular (monthly) travel to Austin for team onsites, LP meetings, and firm-building work. Comfort with autonomy, ambiguity, and rolling up your sleeves is essential — early on you'll do the work yourself before you build the team to scale it.
Fund finance & administration
- Oversee and coordinate the full fund accounting lifecycle in partnership with our fund administrator, auditors, and tax advisors
- Oversee and coordinate quarterly and annual financial reporting, NAV calculations, and management company financials provided by fund admin
- Lead the annual audit and tax filing (K-1s, fund returns) processes end to end in coordination with external tax and audit firms
- Track fund performance metrics (IRR, TVPI, DPI) and prepare materials for LP reporting
Investor relations & LP reporting
- Serve as a primary operational point of contact for LPs on finance, reporting, and onboarding questions
- Prepare quarterly LP updates
- Support future fundraising with data rooms, track-record analysis, and due-diligence responses
Firm operations
- You'll operate and help extend the existing AI-automated back office systems, tools, vendors, and internal processes
- Manage budgeting, forecasting, expenses, and cash management for the management company
- Own portfolio investment operations — wiring, closing mechanics, cap-table and ownership tracking
- Coordinate co-investment process — entity formation, side letters, closing mechanics, cap-table and ownership tracking
- Establish and document scalable workflows across the deal lifecycle
Compliance & legal
- Coordinate with outside counsel on fund formation, co-investments, LPA compliance, and regulatory matters
- Maintain compliance policies and manage regulatory filings (e.g. Form ADV / exempt reporting adviser obligations, etc.)
- Oversee KYC/AML processes for LP onboarding and investment transactions
People & culture
- Own HR operations: payroll, benefits, contractor management, and onboarding
Who you are
- 5 years of relevant experience across fund finance, accounting, or operations — ideally at a venture capital firm or fund administrator
- Deep understanding of fund structures, waterfall/carry mechanics, capital calls, and LP reporting
- Strong command of fund accounting principles and comfort partnering with fund admins, auditors, and tax advisors
- A builder's mindset — energized by designing and improving upon the systems rather than inheriting them
- Exceptional attention to detail and discretion with sensitive financial and personal information
- Excellent communicator who can translate financial complexity for founders, partners, and LPs
- Highly self-directed and effective in a remote-first environment
- Willing and able to travel to Austin on a regular cadence (monthly) and other areas domestically as needed
What we offer
- Competitive base salary discretionary bonus
- Significant ownership through carried interest/equity participation
- Comprehensive health, dental, and vision coverage at near-zero cost for employees and dependents
- A rare ground-floor opportunity to shape a firm's foundation and grow with it
Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.