Lease Administrator - 2+ Month Contract POST NUMBER: 426787
- Have thorough knowledge of leases and ancillary documents.
- Independently draft and administer various agreements, such as leases, ancillary documents, license agreements, notices, etc.
- Review tenant changes with Senior Manager.
- Negotiate agreements and add step-downs with assistance from Senior Manager, and independently consult with appropriate internal business units for non-legal issues.
- Have a thorough understanding of Microsoft Word and Adobe programs in order to respond to tenant’s counsel with landlord’s changes in redline, clean and compare in Word and PDF. Training can be made available.
- Proactively identify and mitigate risk/liability of landlord in leases, raising concerns with Senior Manager as and when necessary.
- On-board new properties with assistance from Senior Manager.
- Liaise and follow up with leasing manager’s or tenant’s broker/counsel/representative for status of agreements.
- Independently recommend and co-ordinate landlord execution of lease and ancillary documents, conduct credit/background checks on prospects as requested by leasing manager, making necessary updates and uploads as required. Training can be made available.
- Make regular updates to templates as required and approved by and under direction of Senior Manager, Leasing, National Services and/or Real Estate Management departments.
- Maintain document tracking sheet for all lease documentation.
- Create and maintain lease documentation file folders with various sub-folders for landlord and tenant versions.
- Assist in budget and re-forecast process.
- Check encumbrances to confirm that new tenant agreements are not conflicting with existing agreements.
- Complete ad hoc project work relating to lease administration duties as and when required.
- Upload corporate documents, annual filings and agreements in appropriate folders and subfolders in designated network drives.
- Assist in set up/formation/dissolution of appropriate entities relating to acquisitions/dispositions, working closely with Investments department, Finance department and external law firms.
- Manage compliance tracker and liaise with external law firms to ensure all annual registrations, business names, annual financials, resolutions and other corporate filings are completed, filed, maintained, etc.
- Assist with managing updates and record keeping on Officers and Directors of company entities, arranging for changes to be made as assignments are changed.
- Liaise with external law firms to update Director and Officer changes of company entities to ensure updates are properly filed, and update CRA accordingly.
- Complete ad hoc project work relating to corporate legal duties as and when required.
- 2 years of experience in a leasing or legal support role and/or lease documentation capacity within commercial real estate.
- Paralegal designation or law clerk experience preferred, but not required.
- Excellent knowledge of commercial leases and ability to draft lease language.
- Excellent attention to detail.
- Understanding of property and asset management preferred, including strong ability to read leases and various agreements and recite accordingly.
- Strong ability to interpret lease provisions and draft accordingly.
- Strong verbal and written communication skills with the ability to draft and explain legal, lease and corporate governance issues.
- Excellent listening, comprehension, interpretation, and execution skills required. Post secondary education is an asset.
- Ability to manage multiple priorities in a fast-paced environment and meet deadlines under pressure.
- Strong organizational and planning skills
- Ability to build solid, respectful, and collaborative relationships
- Ability to work independently but also as part of a team.
- Strong ability to independently draft high volume of agreements.
- Demonstrated strong technical competence in Microsoft Office applications including Word, Excel & PowerPoint and Adobe.
$24 - $25/hr
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #426787.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.