Property Manager POST NUMBER: 430923
Irvine-based Real Estate Investment and Property Management firm is looking for a hardworking, self-motivated individual to join our growing team as a Commercial Property Manager. If you possess strong organizational skills, ability to multi-task and communication capabilities and welcome a challenging position in a fast-paced environment, consider a career opportunity with Dolphin Partners!
Industry: Leasing Non-Residential
Payrate Range: $75K - $90K (exempt)
Location: Irvine, California
Hours: 8:30am – 5:30pm
RESPONSIBILITIES
• Proper management of tenant receivables, and the timely calculation, billing, and receipt of operating expense escalations and CAM recoveries. This function includes timely distribution of 3-day notices and the follow-up upon expiration.
• Responsible for ensuring proper inspections, preventative maintenance, code compliance, vendor management, and preparation of vacant spaces. This will include all annual elevator, sprinkler, and fire alarm certifications. Site inspections should occur at least two times a month. Maintenance inspection reports and pictures are turned in monthly. If construction and/or a larger project are under way at any property, this may require more than two visits per month. Vendors must be met at the property regularly.
• Minimizes risk by monitoring and managing property, tenant, and vendor insurance requirements; claims processing; building security; life safety policies, procedures, and training; and employee safety.
• Provides service to tenants: Manages tenant move-ins and move-outs, monitors and manages tenant service requests.
• Emergencies must be handled immediately whether or not the issue occurs on the weekends, holidays or evenings.
• Timely retrieval of voicemails, emails and all other forms of communication throughout the day with immediate response to in-house emails and timely response to all others.
• Communication, Organization and Follow-up are required on a regular basis, not only at the properties and with the tenants, but with the upper management, individuals in the office, owners, vendors and the like. Budget oversight, review and operating expense reconciliation and estimates
• Oversee new leases and renewals
• Oversee third party engineering and janitorial services for the properties
• self-starter with the ability to work independently with a team player attitude, all while paying strict attention to detail
QUALIFICATIONS
• Bachelor's degree or relevant experience
• 5 years of experience in Direct Commercial Property Management
• Strong organizational, critical thinking and communications skills
PROPERTY MANAGER DESCRIPTION
• Attention to detail and good judgement
• Financial reporting experience and ability to prepare detailed property budgets
• Working knowledge of mechanical systems including elevators, chillers, cooling towers, fire-life-safety systems, plumbing systems and electrical systems
• Knowledge of office lease clauses and their interpretation
• Excellent organizational, motivational and leadership skills
• Excellent customer service skills
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Ability to prioritize workflow and deadlines
• Advanced Excel Skills and experience with Microsoft Office.
BENEFITS
• We offer a competitive compensation and benefits package that includes the following:
• 100% Company Sponsored Medical Insurance
• Dental and Life Insurance Premiums
• 401K Plan Retirement Service Program
• Two Weeks Paid Vacation annually
• 10 Paid Sick Days annually
• 9 Paid Holidays
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.