Payroll Coordinator - 6 Month Contract POST NUMBER: 442857
About the Opportunity
Payroll Processing:
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- Manage the end-to-end payroll cycle for all employees, including full-time, part-time, and contract staff.
- Ensure the accurate and timely processing of bi-weekly/monthly payroll runs.
- Review, verify, and update timesheets, overtime, and leave records.
- Calculate and process payroll deductions including Canada Pension Plan (CPP), Employment Insurance (EI), and Income Tax (federal and provincial).
- Ensure payroll complies with all applicable federal and provincial regulations, including those specific to Ontario and the property management industry.
- Stay updated on changes in tax laws, employment standards, and other legislation that may affect payroll.
- File all necessary government remittances, including T4s, T4As, and ROEs, and ensure proper documentation is provided to employees.
Reporting and Recordkeeping:
- Prepare and distribute employee payslips and summary payroll reports.
- Reconcile payroll-related general ledger accounts and ensure all payroll-related expenses are recorded accurately.
- Maintain accurate and confidential employee payroll records.
- Assist with year-end payroll reporting, including T4/T4A preparation and distribution.
Payroll System Management:
- Maintain and troubleshoot payroll software and systems to ensure smooth processing.
- Liaise with IT support if technical issues arise with the payroll system.
- Recommend improvements to payroll systems and processes to increase efficiency and accuracy.
Collaboration:
- Work closely with the HR and Finance teams to ensure seamless integration of payroll with other business operations, such as employee benefits, taxes, and compensation.
- Provide payroll data and reports as required for budgeting and financial analysis.
About You
Education & Certifications:
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- Post-secondary education in Accounting, Finance, or a related field.
- Payroll Compliance Practitioner (PCP) certification is highly preferred.
- Knowledge of Ontario payroll laws
- Minimum of 3-5 years of payroll experience, ideally in a property management or real estate setting.
- Strong understanding of Canadian payroll systems, tax laws, and reporting requirements.
- Experience with payroll software (e.g., ADP, Ceridian, QuickBooks) is required.
Pay Range:
$32 - $36 an hour
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 442857
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.