Payroll Systems and Reporting Specialist - 18 Month Contract POST NUMBER: 435197
- Accountable for master payroll system set up to ensure the system is in adherence to ESA/CRA legislative, collective agreement requirements and policy of the hospital
- Leading payroll processing of end-to-end for 10,000 employees bi-weekly across multiple sites
- Leading, implementing and validating all policy and regulatory changes with respect to rate changes, tax updates, premiums, and pay and deduction codes and groupings in the payroll system
- Validating and processing entries and other employee source data into the human resources information system (HRIS)
- Managing the remuneration and payment of T4A Fellowships, Graduate and Summer students
- Responsible for providing Union Dues reports, Service and Seniority reports
- Initiating the build and design of ad-hoc reports and audits as required by internal and external stakeholders
- In-charge of Year End processing including: reconciling and balancing annual taxable earnings and deductions, pension adjustments and creating XML CRA export, coordination of T4 and T4A production with third-party provider on printing and distribution to staffs
- Identifying gaps, collaborating and recommending process improvements to protect the clients and the organization
- Supporting external auditors through the collection and coordination of semi-annual audit documentation as requested by auditors
- Implementing payroll-related changes for new collective agreements, including retroactive payments
- Processing the payment of ESA, Severance payments and Retirement Allowances, ensuring payments and deductions are in compliance with the ESA, CRA, and other legislative requirements
- Responsible and accountable for administering and delivering Electronic File Transfer feeds to Third Party Pension Administration (Morneau Shepell), Bank of Montreal (payroll and RRSP contributions), Bank of Canada (Canada Savings Bonds Contributions) on a biweekly basis
- Involvement on process improvement projects, assisting to test changes in programming to ensure the process control has been applied
- Responsible for the scheduling, communication, and processing payroll year end
- Accountable for the submission, creation, amendment and distribution of year-end T4 and T4A slips
- Performing cross functional and other duties as assigned and/or requested
- Providing excellent customer service to inquiries, resolving day-to-day payroll issues, and providing timely advice for employees, managers, doctors, Human Resources, Finance, and Corporate Health & Safety Services
- Responsible for auditing, communicating and correcting GL issues and errors with Finance in order to successfully complete payroll processing on a bi-weekly basis
- Supporting and liaising with Finance to balance Bi-weekly and Year-end adjustments
- Assisting with measuring client's service experiences to contribute to Benchmarking initiatives and support performance objectives
- Monitoring initiatives to achieve performance metrics, in support of the business unit plans
- Executing routine audits to ensure the payroll input results in the required payroll output
- Reviewing current processes on regular basis, investigate any issues to ensure control implementation has minimized operational risks
- Responsible for the preparation and submission of year end reconciliations, filings and remittances including EHT, WSIB, CRA along with other third party vendors
About You
- College diploma/degree in Human Resources, Business Admin, or Computer Science
- 3-4 years of experience within a payroll environment in an operations unit, a hospital or the public sector
- Experience working with unions
- Practical experience with HRIS and time & attendance systems
- Progressive roles in a fast paced service or call centre operations environment would be an asset
- Experience working with Infor/WFM, Lawson/S3 and GHR systems considered an asset
- Expert knowledge of Microsoft Office Suite (Excel, Word, Access, Outlook)
Salary Range
$75,000 - $90,000 /year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #435197.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.