Billing Coordinator - 6 Month Contract POST NUMBER: 443710
About the Opportunity
You will report directly into the Budget Project Manager on the finance team who will provide oversight on the responsibilities below.
Financial Operations and Budget Pacing:
- Review scope of work (SOW) documents, execute and monitor billing processes to ensure compliance of financial terms (payable terms, fee structure, billing terms)
- Setup, manage, and maintain Master Media Tracker as part of billing review and execution process
- Master Media Tracker to include tracking of actual spending against Media Plans
- Establish a monthly billing cadence with the media team
- Update, analyze and validate Master Media Tracker on a monthly basis, and distribute it to media team leads (channel leads/account leads) for review and approval.
- Assist in finding resolution of billing discrepancies
- Obtain approval from relevant lead and subsequently issue billings to client
- Liaise with Media AP and Finance Coordinator teams on key client deliverables and timely reconciliation of invoicing
- Management of applicable client accounts receivable and collections
- Assist with maintaining (central) filing system for client files
- Assist with other full-cycle accounting functions as required of every member of a growing finance team in a start-up environment.
- Assist in SOX audits and client annual audits, as well on ad-hoc Finance projects and assignments which are within the scope of the role
Key Deliverables:
- Complete, accurate and timely submission of Monthly Billing Packet: inclusive of all billing and invoicing,
- Expert on all media subject matter for the clients assigned
- Establish and nurture strong relationships with client team (Media planning, investment, project management, etc.), serving as the primary contact for all client media billing deliverables and troubleshooting as needed
About You:
- University Degree in accounting or finance
- Previous internship experience in media, advertising, or accounting
- 2 year of advertising/professional service experience preferred
- Strong analytical and Excel skills
- Obsessed with attention to detail
- A team player, quick learner, and strong problem solver
- Must be able to independently manage competing projects and deadlines, is proactive, detail oriented, and must possess outstanding follow-through skills while remaining accountable for work produced.
- Must have a customer service-oriented attitude with the ability to work closely with internal and external project teams
- Must have excellent written and verbal communication skills
- Experience in a fast-paced, client service environment; a high sense of urgency, a positive attitude
- Experience with major advertising/media industry systems MediaOcean (Donovan Data System), Maconomy, etc. a plus
- Expresses curiosity and asks questions
- Knows when to ask for help
Pay Range:
$25 - $27 an hour
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 443710
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.