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Staff Accountant POST NUMBER: 442002

Madison, IN, US On-Site
March 25th, 2025
Manufacturing
Vaco
$ 60000.00 - 80000.00 yearly
direct hire
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CORPORATE ACCOUNTANT
60-80K
MADISON, IN

This position will analyze financial statements for discrepancies and reconcile accounts monthly to ensure accurate reporting and ledger maintenance. Additional responsibilities include preparation of month end accruals, timely completion of the month end close process and quarterly and annual schedules for external auditors.  A successful accountant combines excellent analytical skills with a thorough knowledge of accounting principles and systems. This role will also be responsible for intercompany billings, intercompany reconciliations, month end valuation restatements, handling all T&E processing and other various tasks as assigned. 
 
Job Responsibilities:
 
Essential & Secondary Functions:

Safety:
  • Responsible to follow all safety procedures and practices.

Quality:
  • Ensures and maintains the quality guidelines, procedures, and standards are consistently followed throughout the manufacturing operation.

Responsibility & Customer-Focused:
  • Set up new vendors as needed and process 1099s annually.
  • Review all open indirect purchase orders and estimate a work completion date.
  • Review assigned range of Grote Industries, Inc. and LLC operating expense accounts weekly and reclass as appropriate
  • Become the accounting liaison for certain departments and answer all budget questions from department managers and forward as appropriate; research and make corrections as necessary; communicate corrections or explanations back to managers in a timely manner.
  • Set up new employees, account mapping, and maintenance in Certify T&E software. Train all new employees T&E process.  Follow up as needed with employees for timely completion of expense reports.
  • Process T&E on the 15th and last day of the month through Certify; audit transactions, record journal entry, research unclassified expense for proper classification.
  • Complete daily cash report and Consolidated Cash Report, entry journal entries for daily banking transactions
  • Reconcile consolidated bank statement monthly
  • Process royalty payments, including calculating and preparing payment requests.
  • Approval of daily allowance credits before processing by AR department.
  • Audit of weekly freight bills from outside logistics companies for proper account coding.
  • Prepares journal entries for monthly gross sales and net sales adjustments
  • Audit of quarterly sales rebate/marketing allowance checks for proper account coding before processing by AP department.
  • Work with sales management to ensure sales allowances/rebates are accrued monthly.
  • Manage various prepaid accounts.
  • Perform monthly close processes and record journal entries, such as managing various prepaids and calculating and auditing commissions.
  • Prepare, check, and distribute monthly financial statements timely.
  • Maintain Distribution Manager for financial statements and flux analysis files.
  • Analyze and reconcile activity in assigned GL accounts.
  • Prepare monthly/quarterly balance sheet reconciliations timely.
  • Assist auditors with research and reconciliation of questions during audit.
  • Handle miscellaneous filings for entity reports and various census reports.

Other Functions:
  • Required to follow any other instructions and to perform any other duties as requested by supervisor.
 
 
Competencies:
 
Interpersonal Skills / Relationship Management – Ability to build strong, trusting business partnerships both internal and external to Grote organization
Communication – Ability to explain complex issues and calculations in layman’s terms. Ability to prepare and present professional presentations from shop floor to senior executives. Strong financial report writing capability
Teamwork – Exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts to succeed
Functional Knowledge – Finance and Accounting knowledge of US GAAP, manufacturing financial accounting standards, systems, and reporting including detailed knowledge of cost accounting methods (Standard costing, manufacturing variance analysis)
Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data
Problem Solving – Develops alternative solutions; Works well in group problem solving situations
Project Management – Coordinates projects; Communicates changes and progress; Completes projects on time and budget
Accountability – Accepts responsibility and accountability for both the annual operating plan and the successful implementation of all projects/programs/duties as outlined in this job description; Demonstrates a sound balance between quality and quantity of work while maintaining a sense of urgency toward completion
Customer Service – Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments
Systems – Expert systems skills, including ERP, Oracle planning tools & Power BI, and all Microsoft Office products
Ethics & Integrity – Demonstrate highest level of ethical standards & integrity. Keep company records and information confidential.  Set example to others
 
 
Education, Experience, Training, Certifications and Licenses:
 
Degree or equivalent experience:
  • Bachelor’s degree in Accounting
  • Associate’s degree in Accounting with 5 – 7 years direct accounting work experience
Years of experience:
  • 3 to 5 years of direct accounting work experience for a manufacturing company, preferred but not required.
Training in:
  • Strong technical computer literacy including MS office, advanced Excel skills, ERP preferably JD Edwards E1 and Oracle EPBCS

Licenses in:
  • CPA or CMA preferred but not required
Other requirements:
  • Must successfully pass any pre-screening test(s).
 
Knowledge, Skills, and Abilities:
 
Knowledge in:
  • Knowledge of JD Edwards E1, Spreadsheet Server, Oracle EPBCS, SmartView, Microsoft Office applications, Certify T&E and Lean Principals
Skills in:
  • Strong Excel Skills (formulas, pivot tables, graphs), Power Point and Microsoft Office
  • Attention to detail
  • Multi-tasking
  • Organization
  • Excellent written and oral communication
Demonstrated ability to:
  • Team player with ability to effectively communicate with those from the shop floor through senior leadership, conveying accounting data in a clear, concise and understandable way
  • A self-starter who works well and obtains results under limited supervision
  • Work at a highly motivated level with a sense of urgency and dedication to accomplishing tasks
  • Positive attitude, strong analytical and investigative skills, high attention to detail and accuracy
  • Focused and driven to analyze problems and collaborate with others to identify and deliver solutions
  • Adapt to frequent changes in work environment & prioritization
  • Leverage existing and potential training

Experience with:
  • Conflict resolution
  • In-depth problem identification, analysis and resolution
  • Prioritizing and executing multiple projects
Other:
  • Must be proficient in use of a personal computer, laptops, tablets, smartphone, printer, calculator, copier, and fax machine.
  • Must be proficient with Microsoft Office applications and data entry.
  • Extensive Excel experience and MS Project is a plus
 
Travel:
 
  • Less than 10%

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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