Accounts Receivable Specialist POST NUMBER: 445065
Location – Plantation, FL
Schedule: 1 day remote, Start time between 8AM-9AM (flexible), no weekends unless there is a major need
Compensation - $20-$24/hour
We are seeking a detail-oriented Accounts Receivable Specialist to join our team, focusing on billing, payment application, and reconciliation for builders and developers.
- Responsible for managing the accounts receivable processes
- Ensuring accurate and timely billing
- Applying payments, and reconciling accounts.
- This role requires strong excel and analytical skills, excellent communication abilities, and a thorough understanding of accounts receivable functions.
Essential Duties & Responsibilities
- Generate and send invoices to builders and developers for various charges, including maintenance, special assessments, and other fees.
- Apply payments received from builders and developers accurately and promptly to the appropriate accounts.
- Reconcile accounts receivable balances, ensuring all transactions are recorded correctly and discrepancies are resolved.
- Create, review and reconcile a variety of reports, including unit ledgers, developer reports, sales reports, developer closing reports, and special assessments.
- Collaborate with the property management team to confirm assessment amounts, frequency, and any additional fees.
- Verify total number of lots/addresses and future phases for accurate billing.
- Provide closing instructions and required contents for developers and builders.
- Handle inquiries related to billing, payments, and account reconciliations.
- Prepare and process check requests for fund transfers as required.
- Maintain accurate records of all transactions and ensure compliance with company policies and procedures.
Skills Needed:
- Strong understanding of accounts receivable processes and financial systems.
- Excellent problem-solving and analytical skills.
- Strong communication and collaboration abilities.
- Proficiency in accounting software and Microsoft Office Suite with strong emphasis on Excel (including formulas, pivot tables, macros).
- Ability to work independently and as part of a team.
- Attention to detail and a high level of accuracy.
Education & Experience
- Bachelor’s Degree in Accounting/Business or related field from an accredited college or university
- 2 years of Accounts Receivable experience
Knowledge, Skills & Proficiencies
- Experience working with developers or in the real estate industry.
- Certification in relevant accounting or financial management.
- Strong organization, motivation and interpersonal skills.
- Critical thinking, complex problem solving, judgment and decision-making abilities.
- Strong verbal and written communication skills.
- Must have a strong work ethic and be detail-oriented with excellent organizational and multitasking skills.
- Must have strong proficiency in Windows and Microsoft Office, including but not limited to excel working with formulas, pivot tables and macros (preferred).
- Ability to work with sensitive or confidential information.
- Ability to meet deadlines and work well under pressure.
- Ability to work well in a team environment as well as independently and be self-driven.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.