FP and A Manager POST NUMBER: 445525
Manager, Financial Planning & Analysis (FP&A) – Event Production Finance (Onsite in Miami)
We’re hiring a Financial Planning & Analysis Manager to provide hands-on financial leadership for high-profile live events across the greater Miami and Fort Lauderdale area. This is an exciting opportunity to join a fast-paced, high-visibility team that operates at the intersection of finance, production, and operations.
This role is based onsite in Miami and involves regular travel to various event and venue locations throughout South Florida. Only candidates currently residing in the region will be considered. Relocation assistance is not available, and visa sponsorship is not offered now or in the future for this position.
Reporting to the Senior FP&A Lead, this role will own project-based financial planning and performance tracking for multiple live events. You’ll be embedded with cross-functional teams, helping producers and operational leads stay aligned with budgets while providing real-time financial analysis and strategic insight.
Your work will directly influence event profitability, margin optimization, and post-event reconciliation. The ideal candidate combines sharp analytical skills with the ability to operate tactically in fast-moving environments—particularly during live event windows.
Event Financial Ownership
- Drive end-to-end budget management for assigned events and venues
- Lead forecasting and financial modeling tied to project timelines, labor, and production spend
- Collaborate closely with on-the-ground teams during event execution to track actuals and ensure cost controls
- Prepare post-event financials, including reconciliations, vendor settlements, and margin reporting
- Audit vendor invoices and ensure alignment with budget coding, scope, and PO processes
- Reconcile project-level spend in Oracle (or comparable ERP system) and event budgeting tools
- Ensure audit readiness and policy adherence for all cost reporting and backup documentation
- Review and approve payments, ensuring clean tracking for internal accounting and external reporting
- Act as a business partner to operations, marketing, and production leads
- Facilitate regular financial review meetings to flag overruns or savings opportunities
- Assist in ad-hoc reporting, scenario modeling, and implementation of new financial processes
- Bachelor’s degree in Finance, Accounting, or a related field
- 7 years of relevant experience, ideally within live entertainment, hospitality, experiential marketing, or project-based environments
- Strong FP&A background including budgeting, forecasting, and variance analysis
- Confident communicator capable of influencing decisions across departments
- Advanced Excel skills and fluency with ERP systems (Oracle, SAP, or similar)
- Must reside in the Miami–Fort Lauderdale region and be willing to travel locally for onsite event support
- Sponsorship is not available—candidates must be authorized to work in the U.S. now and in the future without assistance
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.