Bilingual Billing Analyst POST NUMBER: 447544
Lieu : Mode hybride (3 jours par semaine au bureau de Montreal centre-ville – généralement mardi ou jeudi)
Supérieur hiérarchique : Directeur principal des finances
À propos du poste
Vous êtes un(e) professionnel(le) rigoureux(se) de la facturation, à l’aise avec les contrats gouvernementaux complexes ? Vous aimez travailler dans un environnement dynamique et collaboratif où vos compétences bilingues (français et anglais) sont réellement valorisées ?
Nous recherchons un(e) Spécialiste bilingue de la facturation de projets pour rejoindre notre équipe financière et prendre en charge la facturation de projets d’envergure auprès d’agences gouvernementales. Vous collaborerez étroitement avec les chefs de projet et les directeurs pour assurer une facturation précise et ponctuelle, tout en jouant un rôle clé dans le bon fonctionnement de nos opérations financières.
Vos responsabilités
- Collaborer avec les équipes projets pour déterminer les montants à facturer chaque mois
- Préparer et soumettre les factures clients conformément aux contrats et exigences spécifiques
- Mettre en place les modèles et procédures de facturation pour les nouveaux projets
- Enregistrer les factures dans le système comptable et gérer la facturation des sous-traitants
- Suivre les encaissements et assurer le paiement rapide des sous-consultants
- Soutenir les efforts de recouvrement et résoudre les écarts de facturation
- Suivre les indicateurs financiers clés : créances, encours de travail, flux de trésorerie
- Participer aux prévisions mensuelles de facturation et aux projets spéciaux
Profil recherché
- Bilingue français et anglais – excellentes compétences en communication dans les deux langues
- Expérience en facturation de projets gouvernementaux de grande envergure
- Minimum 4 ans d’expérience en facturation, idéalement dans un cabinet de services professionnels
- Bonne compréhension des types de contrats (horaire, forfaitaire, plafond budgétaire)
- Maîtrise avancée d’Excel (tableaux croisés dynamiques, VLOOKUP, SUMIF, etc.)
- Connaissance des logiciels comptables
- Sens du détail, capacité à gérer plusieurs priorités
- Esprit d’équipe et excellentes compétences en résolution de problèmes
Prêt(e) à mettre vos compétences en facturation et votre bilinguisme au service d’une équipe dynamique et de projets stimulants ? Nous serions ravis de vous rencontrer !
Bilingual Project Billing Specialist (French/English) – Hybrid
Location: Hybrid (3 days/week in office of downtown Montreal – typically Tuesday or Thursday)
Reports to: Senior Finance Manager
About the Role
Are you a detail-oriented billing professional with a knack for navigating complex government contracts? Do you thrive in a fast-paced, collaborative environment where your bilingual skills (French & English) are truly valued?
We’re looking for a Bilingual Project Billing Specialist to join our finance team and take the lead on billing for large-scale government agency projects. You’ll work closely with Project Managers and Directors to ensure accurate, timely invoices and play a key role in keeping our financial operations running smoothly.
What You’ll Be Doing
- Collaborating with project teams to determine monthly billing amounts
- Preparing and submitting client invoices in line with contract terms and client requirements
- Setting up billing templates and procedures for new projects
- Recording invoices in the accounting system and reconciling sub-consultant billings
- Monitoring cash receipts and ensuring timely sub-consultant payments
- Supporting collections and resolving billing discrepancies
- Tracking key financial metrics like aging WIP, cash flow, and outstanding receivables
- Assisting with monthly billing forecasts and special finance projects
What We’re Looking For
- Bilingual in French and English – strong communication skills in both languages
- Experience billing large-scale government agency projects
- 4 years of billing experience, ideally in a professional services environment
- Strong understanding of contract types (hourly, lump sum, not-to-exceed)
- Advanced Excel skills (PivotTables, VLOOKUPs, SUMIF, etc.)
- Familiarity with accounting software and systems
- Detail-oriented, organized, and able to juggle multiple priorities
- A team player with excellent problem-solving skills
If you’re ready to bring your billing expertise and bilingual skills to a dynamic team working on meaningful projects, we’d love to hear from you!
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.