Assistant Manager, Global Mobility and Payroll POST NUMBER: 419204
This position is responsible for facilitating the relocation process for employees moving to and from the United States from various regions or countries. The GMS will manage all aspects of the relocation journey, providing comprehensive support to ensure a seamless transition for employees and their families. Additionally, this position is also responsible for partnering with Mitsui USA Payroll organization on cross training and assisting with payroll and accounting needs.
Payroll Responsibilities – 50%
- Assisting with the payroll process for employees on assignment in the U.S. This includes, but is not limited to, preparing worksheets, reconciling data, tax reporting to government entities, loading payroll data into the general ledger, etc.
- Responsible for client payroll calculation, end to end payroll processing and related service (e.g., salaries, social insurance, withholding tax, inhabitant tax).
- Communicating with group companies for which we provide payroll services: gathering relevant information, invoicing for services provided, responding to various inquiries, etc.
- Manage the data reported to the general ledger. Ensure that expenses are being allocated to the correct departments, including split payrolls. Manage the data feed from Dayforce to ensure the smooth communication of payroll data.
- Prepare HR reports such as movement, headcount, summary, cost Centre allocation and payroll breakdown reports.
- Attend client meetings and onboarding of payroll employees as needed.
- Assists and participates in miscellaneous projects as assigned by General Manager.
Mobility Responsibilities – 50%
- Collaborate with the Human Resources Department to on-board employees assigned to work in the U.S.
- Responsible for responding to various requests for information.
- Oversees Mobility opportunities working closely with GM and VP, including but not limited to guiding employee through legal process to obtain visas.
- Manage assignment process for new expats, including pre-assignment communication (introduction for new expat), compensation package, and new assignment acceptance.
- Manage the preparation and the signing process of the corresponding agreements/documents related to the relocation process.
- Manage process for returning expats, including response to return, support for temporary return to home country.
- Manage VISA and Social security procurement process including extensions/renewals.
- Provides timely guidance, support, and advice to business management to develop resolution in managing employees issue and concerns effectively.
- Manage current expat policies, including management of housing system, expat children's education system, medical insurance, lease car management as well as managing attendance/leaves.
- Manage rotation planning process, collaborate with expats to establish goals, and oversee evaluation process.
- Assist expats with processing expenses and reimbursement.
- Manage expat labor cost/expense budget.
- Collaborate with other teams within the Human Resources Department
- Assists and participates in miscellaneous projects as assigned by General Manager.
Required Skills/Competencies:
- Role demands strategic thinking, tactical ability, strong analytical skills, and strong collaborative skills.
- Strong general accounting skills required. Position also requires use of several in-house and/or professionally produced software packages.
- Should possess the ability to adapt to a cross-cultural environment.
- Strong knowledge of immigration laws, tax regulations, and relocation practices.
- Excellent communication, interpersonal, and cross-cultural skills.
- Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
- Proficiency in relevant software and tools (e.g., Microsoft Office, HRIS).
- Cultural sensitivity and awareness of international business practices.
- Certification in global mobility (e.g., GMS, GMS-T) a plus.
Experience:
- Bachelor's degree in international relations, business administration, or related field.
- Minimum of 4 years in global mobility, expatriate management and payroll administration.
- Must have experience in Visa procurement process.
Technical / Communication Skills:
- Strong PC skills, including word processing and proficiency in using Excel.
- Strong organizational skills, the ability to manage multiple projects and a commitment to meeting deadlines are a must.
- Experience using HRIS / Dayforce is a plus.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.