Grant Accountant POST NUMBER: 406285
Client: Well-known NYC based Non-Profit
Title: Grant Accountant
Office Policy: Hybrid, 1-2 days in office/week
Salary: $85,000/year
Role, Responsibilities & Essential Duties
- Oversee and manage the daily grant/ contract process for 15 to 17 grants, including collaborating with Directors regarding grant opportunities
- Responsible for the review and approval of all Purchase Orders initiated by the Directors for those contracts in the assigned portfolio
- Monthly preparation of documentation, expense reports, and coordination of the administrative process of the grant program
- Preparation of monthly &/or quarterly reimbursement expenditure vouchers
- Record all electronic payments for the grants in the assigned portfolio
- Monitor, input, review all grant data in the required City/State/Federal portal and system
- Monitor interventions and programs funded by grants to ensure compliance with grantor guidelines
- Serve as a liaison with principals and other departments on issues regarding grants. Provide financial projections by coordinating budget/forecast preparation; collecting, analyzing information; advising departments on the collection and analysis of data
- Work proactively with program staff to understand needs and changes in the program’s operations, and initiate all budget modifications based on that discussion
- Prepare Journal Entries and perform account analysis for assigned contracts as part of the monthly financial close
- Conduct monthly meetings with department heads to review budgets, year to date expenses, projections and other program matters
- Coordinate grant compliance and reporting responsibilities with Finance, Human Resources and Programs including program outcome data and fiscal reports
- Assist in the preparation of the annual budget and quarterly forecasts, including cash flow projections
- Serve as a key point of contact with funders, and develop and coordinate all requests in a timely manner
- Assist in the development of responses to RFP submissions including budget and budget narrative preparation
- Ensure compliance with the rules and regulations administered by the grantor, assists in all audits, including the preparation of all required schedules
- Conduct Physical inventory/ asset schedules
- Participate as Fiscal Unit Member by attending staff meetings and training programs; collaborate on tasks and make suggestions for improvement
- Ensure proper cost segregation and allocation of cost
- Ensure compliance with the Uniform Guidance
- Perform other duties as required
Qualifications/Educational Requirements
- Bachelor’s Degree in Accounting preferred
- Minimum of 2 years of professional experience in related field
- Knowledge in accounting and financial reporting
- knowledge of grant processing including federal, state and local government laws and regulations regarding grant administration including the Uniform Guidance
- Working knowledge of government contracts.
Other Abilities
- Superior attention to detail and the ability to analyze data and then communicate the results in a concise manner
- Ability to effectively handle multiple projects concurrently
- Ability to work extended hours during close, audit periods and other critical times
- Ability to work with interruptions and tight deadlines
- Ability to work independently and to be self-reliant while still working effectively in a team environment
- Ability to prioritize and take ownership of work
- Ability to work collaboratively with internal and external customers
- Ability to maintain confidentiality of company information
Computer Skills: To perform this job successfully, an individual should have/be:
- Working knowledge of Intacct and HHS Accelerator
- Proficient in Microsoft Office with advanced Excel skills
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.