Accounts Payable Specialist - 6 Month Contract POST NUMBER: 449782
About the Opportunity
Accounts Payable
- Enter vendor invoices into the financial system with precision and accuracy. Ensure all approvals are in place before processing.
- Review virtual credit card transactions and confirm supporting documentation is properly uploaded. Import transaction data into the financial system in a timely and accurate manner.
- Monitor card balances and recommend payment timing to avoid exceeding limits, ensuring compliance with payment controls.
- Review employee expense reports and reimbursements to confirm proper documentation and system synchronization.
- Develop an in-depth understanding of transaction types and vendor relationships. Accurately categorize expenses by department, ledger, and item type. Collaborate with department leads for alignment. Share spending insights with leadership.
- Ensure all expense transactions have complete documentation (e.g., purchase approvals, invoices, payments).
- Respond promptly and professionally to vendor and internal inquiries, escalating as needed.
- Conduct regular and ad-hoc reviews of outstanding accounts payable to determine payment priorities. Create and apply payments accordingly in the financial system.
- Support leadership with AP analyses including aging reports, payment reviews, and monthly expense breakdowns.
- Complete monthly AP reconciliations and provide insights as needed to support general ledger accuracy.
- Recommend and help implement improvements to AP processes and systems.
- Contribute to audit preparation and responses.
- Support special projects, reporting tasks, and ad hoc financial analysis.
- Ensure expenses and payments are consistently recorded within timelines, and that payments are processed per schedule.
- Identify opportunities to optimize working capital, including negotiating payment terms with vendors.
Purchasing
- Review and process internal purchase requests according to approval policies.
- Issue purchase orders or complete vendor purchases as appropriate.
- Track and update purchase data including request, order, and delivery dates.
- Store and share relevant documentation (e.g., shipping confirmations) with the AP function.
- Develop vendor relationships to improve terms and service levels.
About You
- Post-secondary education in accounting or a related field.
- Prior experience in a finance or accounting role (internship, contract, or full-time).
- Experience in a fast-paced or technology-focused environment is an asset.
- Strong interpersonal and communication skills.
- Experience using financial or ERP systems (e.g., Sage Intacct, NetSuite) is preferred. Familiarity with virtual card and expense tools is an advantage.
- Organized, deadline-driven, and detail-oriented.
- Analytical and inquisitive mindset, with strong Excel skills (e.g., XLOOKUP, IF statements, INDEX MATCH).
- Eager to learn and adapt to new tools and processes.
- Team-oriented with a collaborative approach.
Pay Range:
$23-$28 an hour
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 449782
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.