Director of Payroll POST NUMBER: 440224
The ideal candidate will have high-volume payroll experience across 47 states and supporting thousands of employees within a healthcare setting.
This will be overseeing multiple payroll schedules, complex payrolls to include commission, bonuses and shift differentials, and leading a team of 1.
Duties:
- Payroll Oversight: Direct and manage the payroll process for healthcare employees across 47 states, ensuring accurate and timely payroll disbursement while adhering to all applicable state and federal laws.
- Compliance & Regulations: Ensure compliance with tax regulations, wage laws, and reporting requirements across multiple states. Stay updated on federal and state payroll laws and regulatory changes, adjusting payroll practices as necessary.
- Process Improvement: Lead efforts to improve payroll processes and systems, leveraging technology to increase efficiency and accuracy in payroll processing. Implement and maintain best practices in payroll management.
- Team Leadership: Supervise and mentor a direct report, providing guidance and support to ensure optimal performance. Foster a collaborative, high-performing work environment.
- Collaboration: Work closely with HR, benefits, and finance teams to ensure smooth data flow and alignment of payroll with employee benefits, deductions, and other compensation elements.
- Audits & Reporting: Oversee the preparation and submission of payroll reports, tax filings, and other financial documentation. Perform internal audits to ensure payroll data accuracy and resolve discrepancies.
- Employee Support: Provide exceptional customer service to employees regarding payroll inquiries, issues, or concerns, offering guidance and resolving matters efficiently.
- Budgeting & Forecasting: Collaborate with senior leadership to forecast payroll costs and assist in budgeting for healthcare staffing, salaries, and other related expenses.
- Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Certification in Payroll (e.g., CPP) is highly preferred.
- Experience: Minimum of 7 years of experience in payroll management, with at least 3-5 years in a leadership role. Experience in healthcare payroll processing across multiple states is required.
- Skills & Competencies:
- In-depth knowledge of multi-state payroll processing, tax laws, and regulations.
- Strong proficiency with payroll software and advanced Excel skills.
- Excellent problem-solving abilities, with a keen attention to detail and accuracy.
- Exceptional leadership and interpersonal skills, with the ability to manage and develop a small team.
- Strong communication skills, with the ability to effectively collaborate with internal and external stakeholders.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.