Tax & Compliance Analyst POST NUMBER: 452878
Our client is seeking a detail-oriented Payroll Tax Specialist to join their team and ensure accurate compliance with federal, state, and local tax regulations. This role combines technical expertise with client service excellence, requiring strong analytical skills and the ability to navigate complex tax requirements while supporting HCM software clients.
How You'll Make an Impact
Tax Compliance & Filing
- Reconcile and file monthly, quarterly, and annual payroll withholding tax returns, including preparation of amended returns when necessary
- Execute EFTPS and other tax payments for state and local taxing entities with precision and timeliness
- Maintain current expertise on tax requirements across federal, state, and local jurisdictions
- Ensure clients' tax configurations within the HCM software platform are accurate and fully compliant with applicable regulations
- Perform comprehensive tax balancing and system setup for both new client implementations and existing client modifications
- Provide expert guidance and resolution support to clients on complex tax-related inquiries and issues
- Monitor evolving tax legislation and assess potential impacts on the software platform and client base
- Handle urgent tax issues and regulatory notices with appropriate escalation and resolution protocols
- Conduct thorough follow-up procedures to ensure complete problem resolution and maintain clear communication with clients and internal specialists
- Identify, document, and analyze recurring issues and trends, developing strategic recommendations to prevent future occurrences
- Actively contribute as a collaborative team member, providing backup support for specialists and cross-functional coverage as business needs require
- Take on additional responsibilities and special projects as assigned to support department objectives
Education & Experience
- Bachelor's degree in Accounting, Finance, or equivalent professional experience in payroll, accounting, or taxation
- Master's degree or professional certifications (CPP, EA, or similar) strongly preferred
- 1-3 years of hands-on experience preparing and filing payroll tax returns
- Comprehensive knowledge of Federal, State, and Local withholding tax requirements, including income tax, unemployment insurance, disability insurance, and related obligations
- Advanced proficiency in Microsoft Excel, including formula creation and data analysis (macro experience highly valued)
- Basic competency in PDF form creation and maintenance processes
- Exceptional written and verbal communication skills with ability to explain complex tax concepts clearly
- Superior organizational abilities with systematic follow-up and project management skills
- Outstanding attention to detail and analytical problem-solving capabilities
- Adaptability and resilience in dynamic, fast-changing work environments
- Client service orientation with professional demeanor and solution-focused approach
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.