Accounts Payable Specialist POST NUMBER: 455052
Position: Accounts Payable Specialist (Temporary to Permanent)
Compensation: $35/hour
Location: Hybrid – New York City (6 days a month onsite)
Duration: Contract from 6-9 months with potential to extend and convert
***Must have experience with Financial Edge or Sage Intact
A well-established nonprofit organization in New York City is seeking a highly organized Accounts Payable Specialist for a temporary role, with the potential to transition into a permanent position. This role is a key part of the accounting team and is responsible for full-cycle accounts payable processing, vendor management, disbursement oversight, and support with monthly close activities. The ideal candidate will have strong technical skills, a proactive work style, and the ability to manage high volumes in a deadline-driven environment.
Key Responsibilities:
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Process and enter vendor invoices and payment obligations accurately into the accounting system (Great Plains experience preferred)
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Monitor and manage the Accounts Payable inbox to ensure timely responses and processing of incoming requests
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Review invoices and disbursement requests for accuracy, proper coding, authorization, and supporting documentation
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Maintain A/P aging reports and track outstanding liabilities to ensure timely payments
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Update and maintain vendor records, including W-9s and other compliance documentation
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Organize, file, and store accounts payable documentation (both digitally and physically)
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Assist with month-end close by preparing journal entries, reconciliations, and supporting schedules
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Prepare and file annual 1099 forms in compliance with IRS guidelines
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Communicate with vendors to resolve discrepancies and respond to inquiries in a professional and timely manner
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Provide general accounting and administrative support to the finance team as needed
Qualifications:
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Associate degree in Accounting or related field required; Bachelor’s degree preferred
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Minimum of 4 years of hands-on accounts payable experience, preferably in a nonprofit or similar environment
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Strong working knowledge of accounting software (Great Plains a strong plus)
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Proficiency in Microsoft Excel and Adobe Acrobat
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Solid understanding of A/P processes, internal controls, and documentation standards
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Excellent attention to detail, organizational skills, and ability to prioritize tasks
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Strong communication skills and a service-oriented mindset
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Comfortable handling vendor communications and supporting audit requests
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
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Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
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Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.