Transfer Leasing Coordinator (Condo/Co-op) POST NUMBER: 455608
Role: Transfer Leasing Coordinator
Salary Range: $70,000-$75,000
Location: Manhattan, NYC
Fully Onsite
Preferred Contract to Hire but open to Permanant position
***Must understand the application package for Condo/Co-op specifically
The Transfer Agent is responsible for managing the full lifecycle of resale, lease, transfer, and lease renewal processes in cooperative and condominium buildings. This includes reviewing and processing applications, preparing closing documents, coordinating with various stakeholders, and ensuring smooth and compliant execution of transactions.
Key Responsibilities:
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Manage resale and estate transfers of ownership for cooperative apartments.
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Oversee sublet and lease processes, including renewals, in coordination with the Sublet Coordinator.
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Handle financing and refinancing documentation and procedures for co-op apartments.
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Process the replacement of stock certificates and proprietary leases.
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Obtain Certificates of Termination of the First Right of Refusal for condominium sales and leases.
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Review and process board application packages from initial submission through final approval.
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Maintain ongoing communication with board members, applicants, attorneys, managing agents, and brokers.
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Provide monthly reports to boards detailing sales and lease activity within the buildings.
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Collect and submit all required processing and closing fees (e.g., maintenance, flip tax).
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Schedule board interviews with prospective buyers or tenants.
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Prepare a range of closing documents, including but not limited to: stock certificates, leases, affidavits, guarantees, escrow agreements, and assignment documents.
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Conduct real estate closings as required.
Qualifications:
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Prior experience in co-op/condo transfer or real estate administration preferred.
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Strong knowledge of residential real estate transactions, especially in cooperative housing.
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Excellent organizational, communication, and interpersonal skills.
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Detail-oriented with the ability to manage multiple transactions simultaneously.
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Proficient in Microsoft Office and property management/real estate software systems.
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Ability to work independently and collaboratively in a fast-paced environment.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
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Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
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Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.