Project Engineer POST NUMBER: 455009

Indianapolis, IN, US On-Site

Construction

Vaco

$ 65000.00 - 80000.00 yearly

direct hire

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Summary
The Project Engineer provides support to construction project managers by managing and distributing project documentation, facilitating information flow, obtaining approvals, reviewing plans, contracts, owner change events, owner change orders, and similar tasks. This position is also responsible for project management in current project management software, assists in the creation of subcontractor and supplier contracts, change orders, and tracks insurance and safety documentation for subcontractors.

Key Outcomes Expected

Work closely with the Project Manager and ensure projects are set up in current project software accurately and timely to begin the construction process, track progress, and invoice for the project during the entire phase of construction.
Create schedules and submittal logs according to specifications for approval by architects and to direct the subcontractors.
Distribute drawings and plans to the appropriate individuals.
Create and track the cost impact on any design changes and/or change events. Create Change Orders for client to approve or deny.
Enter punch list items in current project software to track the status.
Create partial invoicing through current project software.
Create all reporting for Principal in Charge (PIC) monthly meeting.

Timely and accurately begin the process to bring subcontractors onto the job.

Submit Requests for Information (RFI ‘s) from subcontractors, including all pricing.

Create contracts and purchase orders for subcontractors, ensuring the scope of work is correct, for Project Manager review and approval.

Secure and track insurance certifications of all subcontractors.

Track subcontractor safety forms.

Ensure the project meets financial goals by managing subcontractor invoicing.

Receive invoices from subcontractors, cost code the invoice, verity the contract amount, review change orders, and identify what has been previous billed.

Submit verified invoices to the Project Manager, who signs off and then submits to accounting for payment.

Facilitate overall communication between the corporate office, the jobsites, the architects, subcontractors and others as needed.

Attend and take minutes of meetings, which may include meetings with owners, subcontractors, etc., and distribute minutes to all attendees.

Assemble all close-out documents (Operation and Maintenance Manuals) according to the specification book, including warranties, record drawings, operation and maintenance manuals, etc. Create the final invoice for Project Manager.

Provide courteous, professional services to clients and present a positive image of Wurster Construction.

Tasks as directed by supervisor that assist in the delivery of the project or function of the main office or jobsite.

Qualifications:

Previous experience working in commercial constructio
Experience with construction / cost accounting
Previous experience working with Procore or equivalent software
Demonstrated ability to read, interpret, and use drawings, specifications, sketches, plans, forms, and other visual instructions, either in print or digital form, in order to perform required work.
Demonstrated ability to read and understand financial contracts.

Effective analytical, problem solving, and decision-making skills (can gather and analyze data and information, track trends, and draw conclusions). Able to think logically and analytically.

Able to manage documentation for multiple projects including ability to understand, follow, and meet schedules; ability to prioritize, organize tasks and time, and follow up; and perform responsibilities efficiently and timely.

Able to manage multiple requests and meet multiple deadlines.

Takes initiative and needs little supervision.

Proactive in anticipating and alerting others to problems with projects or processes.

High-detail orientation and accuracy; can thoroughly and accurately complete forms and other documents.

Demonstrates strong customer service orientation.

Effective verbal, written, and interpersonal skills. Can effectively communicate with a variety of individuals with diverse backgrounds, education, and economic levels and roles both with external and internal others.

Able to work well in a team environment and as part of a team.

Proficient in basic computer skills, i.e. Microsoft Word, Excel, Internet usage, Outlook (e-mail), Microsoft Teams, and Zoom. Capable of learning company database programs and software specific to this job.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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