Finance Clerk - 3+ Month Contract POST NUMBER: 456501
Daily financial operations and compliance: Responsible for processing daily transactions and ensuring internal financial protocols are followed.
- Complete daily audits of the Financial Division’s operations.
- Open mail, complete distribution compliance
- Conduct daily banking, including in-person bank runs and emergency deal closings.
- Track and resolve billing disputes with clients and creditors.
- Process refunds, NSF cheques, and deposit errors weekly.
- Reconcile corporate and division-level credit card statements and banking activity.
- Assist with monthly budget audits and shared drive clean-up for financial records.
- Help prepare financial requisitions and statements as requested by management.
- Banking Reconciliation
- As needed - QuickBooks journal entries
- Assist in divisional budget creation and monthly budget compliance reviews.
- Support the company’s paperless initiative and digitization of financial documents.
- Provide backup coverage for the department during peak reporting periods.
Administrative and compliance support: Maintain accurate documentation and uphold internal controls.
- Ensure security protocols are followed prior to authorizing any financial transaction.
- Organize and manage digital and paper-based financial records.
- Assist with special financial projects and ad hoc reporting needs.
About You:
- Bachelor’s degree in accounting, finance, or a related field is required.
- Minimum 5 years of experience in accounting, bookkeeping, or AR/AP roles.
- Experience using accounting software is required.
- Strong understanding of financial compliance, AR/AP workflows, and audit processes.
- Advanced Excel skills (XLOOKUP, PivotTables, formulas, macros, etc.) are required.
- Excellent attention to detail, time management, and communication skills.
- Proven ability to manage competing priorities in a high-volume environment.
- High level of professionalism, confidentiality, and problem-solving skills.
- Must be able to type 50 WPM.
- Must own a vehicle and have access at all times.
Assets:
- Proficiency in Microsoft Office Suite; advanced Excel skills (XLOOKUP, PivotTables, etc.) is an asset.
- Experience preparing financial reports for senior management or government filings.
- Knowledge of HST, WSIB, and payroll remittance procedures.
- Experience supporting multi-division or real estate–based accounting.
- Proficiency with online banking platforms and payment reconciliation tools.
- Ability to work extended hours during peak deadlines (quarterly/year-end filings).
- Work Schedule Monday to Friday 9:00am to 5:30pm with flexibility to work additional hours during peak reporting or filing deadlines.
- Must work on-site in a fast-paced office environment.
- Regular collaboration with Finance Manager and department heads to support strategic goals.
- Must be able to meet daily, monthly, and quarterly financial targets under tight deadlines.
Pay Range:
$26 - $28 an hour
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 456501
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.