Administrative Coordinator - Coordonnatrice Administrative POST NUMBER: 395014

Montreal, QC, CA On-Site
April 25th, 2024
$ 75000.00 - 90000.00 yearly
direct hire
Apply return to results

Our client is seeking a highly skilled and dedicated Administrative Coordinator to play a pivotal role in supporting industry-leading initiatives within the financial sector. This position is key to upholding the high standards of operational efficiency and executive support that our client is known for.

What Our Client Offers:

  • A competitive salary package with industry-leading benefits.
  • A dynamic, professional work environment that encourages innovation and growth.
  • A supportive culture that promotes diversity, inclusion, and professional development.

Key Responsibilities:

  • Manage and coordinate the senior executive's schedule, including organizing critical meetings, arranging travel, and scheduling appointments.
  • Serve as the primary point of contact for both internal and external stakeholders, demonstrating exceptional communication skills.
  • Prepare, review, and refine important documents, reports, and presentations, ensuring precision and meticulous attention to detail.
  • Handle confidential communications and manage the seamless operation of the senior executive’s office.
  • Maintain a meticulous filing system, managing sensitive information with the utmost discretion.
  • Assist in the generation of analytical reports and execute various administrative tasks.
  • Optimize office management procedures, including coordinating events and managing executive expenses.


  • Bachelor’s degree in Business Administration or a related field, with a strong academic record.
  • Proven experience in an Executive Assistant role, preferably within a fast-paced, high-stakes environment.
  • Bilingual with exceptional communication skills, both written and verbal, adept at building rapport.
  • Advanced organizational and multitasking abilities, capable of managing competing priorities efficiently.
  • High proficiency in Microsoft Office suite and adept at using modern office technologies.
  • A strong ethical commitment to confidentiality and discretion

Notre client recherche un(e) Coordonnateur(trice) Administratif(ve) hautement qualifié(e) et dévoué(e) pour jouer un rôle clé dans le soutien des initiatives de premier plan dans le secteur financier. Ce poste est essentiel pour maintenir les normes élevées d'efficacité opérationnelle et de soutien exécutif pour lesquelles notre client est reconnu.

Ce que notre client offre :

  • Un package salarial compétitif avec des avantages parmi les meilleurs du secteur.
  • Un environnement de travail dynamique et professionnel qui encourage l'innovation et la croissance.
  • Une culture de soutien qui favorise la diversité, l'inclusion et le développement professionnel.

Responsabilités clés :

  • Gérer et coordonner l'agenda du cadre supérieur, y compris l'organisation de réunions importantes, l'arrangement des voyages et la planification des rendez-vous.
  • Agir comme point de contact principal pour les parties prenantes internes et externes, en démontrant des compétences de communication exceptionnelles.
  • Préparer, réviser et peaufiner des documents importants, des rapports et des présentations, en assurant précision et attention minutieuse aux détails.
  • Gérer les communications confidentielles et assurer le fonctionnement sans faille du bureau du cadre supérieur.
  • Maintenir un système de classement impeccable, gérant les informations sensibles avec la plus grande discrétion.
  • Aider à la production de rapports analytiques et réaliser diverses tâches administratives.
  • Optimiser les procédures de gestion de bureau, y compris la coordination des événements et la gestion des dépenses exécutives.

Qualifications :

  • Diplôme de baccalauréat en Administration des Affaires ou dans un domaine connexe, avec un excellent dossier académique.
  • Expérience avérée dans un rôle d'Assistant Exécutif, de préférence dans un environnement dynamique et à enjeux élevés.
  • Bilingue avec des compétences de communication exceptionnelles, à l'écrit comme à l'oral, et un talent pour établir des relations.
  • Capacités organisationnelles et de multitâche avancées, capable de gérer efficacement des priorités concurrentes.
  • Très bonne maîtrise de la suite Microsoft Office et compétence avec les technologies de bureau modernes.
  • Un engagement éthique fort envers la confidentialité et la discrétion.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Apply return to results

Apply Now

Please ensure all fields have been filled.

Your Information

* = Required Field

Resume Upload*

Please note only files with .pdf, .docx or .doc file extensions are accepted.
Max file size: 512KB.
Please attach your resume, ensure it is in the correct format and smaller than 512KB.


Vaco LLC, and its parents, subsidiaries, affiliates, and assigns ("Company," "We," or "Us") seeks your consent to contact you with certain non-emergency, automated, autodialed, prerecorded, or other telemarketing phone calls, emails, or text messages under the Telephone Consumer Protection Act (TCPA), Controlling the Assault of Non-Solicited Pornography and Marketing Act (CAN-SPAM) and relevant state law.